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Overview of Rating

MeetingSphere Rating serves for assessing a list of items by specific criteria. Rating consists of 3 interrelated workspaces:

Rating sheet
which serves for making the assessment by a specific rating method

Results table
which aggregates the individual ratings and presents them for analysis

Results chart
which presents the data of a results table graphically

Multi-criteria analysis. You can extend a regular rating to become a 'Multi-criteria analysis' by adding up to two further Rating sheets. The Multi-criteria results table and the Multi-criteria results chart facilitate results analysis across criteria.

How to run a Rating (Overview)

To rate a list of items on, for example, "Importance" or "Urgency", Leaders add a Rating via the 'plus' button of the Meeting dashboard. This adds a set of three workspaces to the agenda:

  1. The Rating sheet
  2. The corresponding Results table
  3. The Results chart for that Results table

Rating sheet, table and chart are designed as separate workspaces rather than one more complex workspace for easier configuration and greater flexibility in the meeting: Depending on the purpose of the meeting, Leaders can choose to open or close the table and the chart one after the other or in parallel or not at all. 


Initial configuration of the Rating sheet usually occurs in the Meeting dashboard where Leaders select the

  1. Rating method
    for example, numerical scale 0 - 10
  2. Criterion
    by which the rating shall occur, for example, 'Importance', 'Effectiveness' or 'Urgency'

This initial configuration of the Rating sheet in the dashboard

  • automatically generates the Rating instruction, for example, 'Please rate the items by Importance'.
  • pre-configures the corresponding Results table and chart

Leaders can refine the initial configuration by entering the workspace and opening the settings  from its toolbar.

The Rate items, i.e. the ideas, opinions, facts, options or whatever shall be rated, can be added in advance or, if they are generated by a previous step of the same meeting, copied from that workspace just in time.


The process of Rating is simple and - most certainly to the participants - self explaining:

  1. The Leader opens the Rating sheet for participants
  2. Participants go through the list and rate the items as instructed
  3. Participants post the Rating sheet which auto-navigates them to the Lobby
  4. The Leader closes the Rating sheet

before reviewing the results by table or chart.


It is good practice to postpone results analysis until after the Rating is closed. Which is why MeetingSphere, on entering the results table or chart while rating is still in progress, presents a progress meter rather than the incoming results. You can change this default behavior in settings tab 'Other' of the Rating sheet if your purpose requires.

Results analysis usually asks 3 questions

  1. Which items have scored very highly (the 'Top X')
  2. Which items do not warrant further consideration?
  3. Where do we disagree?

For this, Leaders either open the Results table or chart for participants or share their screen.

Rating on multiple criteria

While rating by one criterion is excellent for creating a shortlist of items, such a one-dimensional view is often not good enough for informing a decision. For instance, measures which are rated as 'highly effective' must also be 'feasible' and should ideally fit your 'culture' (the way you do things).

In this case, you'd want to rate your items on 'Effectiveness', 'Feasibility' and 'Cultural fit'.

Or, if you are looking for broad solutions which solve several issues A, B and C, you may want to rate your options by their (positive) effect on "Issue A", "Issue B", "Issue C".

To rate items on multiple criteria, you create a regular Rating on one criterion, then select that Rating and add another Rating via the 'Plus' menu of the meeting dashboard. This extends that Rating to a Multi-criteria Rating. Multi-criteria Ratings

  1. Allow for rating the same list of items on up to 3 criteria i.e. with up to 3 Rating sheets
  2. Provide a Results table and chart for each criterion (Rating sheet)
  3. Provide a Multi-criteria Results table and a Multi-criteria chart for analysis across criteria

Note: You want to limit a full fledged Multi-criteria analysis to the items that warrant this level of attention. If necessary, run a cut-off vote before drilling into the likely candidates!